Local Job
PT Community Preservation Act CPA Coordinator Planning Job opening - Beverly state Massachusetts ( Job openings )
Beverly , state Massachusetts
( By Press Release office )
2024-03-19T00:00 - 2024-04-18T00:00 | 9 | 0
Title:
Community Preservation Act (CPA) Coordinator – Part Time
Supervisor:
Director, Department of Planning & Development
Grade:
N/A
Union:
No
Summary:
The Community Preservation Act (CPA) Coordinator manages the Community Preservation Act Program for the City of Beverly, including assisting the Community Preservation Committee, coordinating the application process for granting CPA funds, managing the CPA budget and CPA grants, ensuring compliance with applicable legal requirements, and managing projects related to the CPA. The Coordinator will work directly with the Director of Planning & Development and the Chair of the Committee, as well as staff from other City departments and members of the community, to determine needs and ensure transparency in the application and funding awards processes. Work hours not to exceed 19 hours per week. Hours will vary month to month depending on CPC grant making cycle.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following; other duties may be assigned.
Monthly Meetings
: Schedule, prepare content for, and participate in meetings of the CPC, adhering to Open Meeting Law requirements regarding meeting notices and minutes. This includes budget updates, project tracking reports, agendas, and supporting materials; prepare meeting minutes.
Finance & Budget
: Coordinate with the Finance Director (Treasurer’s Office) and Auditor’s Office regarding the CPA budget and all CPA-related financial matters; prepare budget submittals
Communication & Outreach
: Manage communication with applicants, grantees, City staff, and elected officials; prepare correspondence, newsletters and press releases, and maintain content for the CPC home page of the City website and social media. Provide information and assistance to the public; respond to inquiries, requests, and complaints; explain department programs and policies; refer individuals to other resources as deemed appropriate. Coordinate with other City Boards, Commissions, or Departments, including the Mayor’s Office, around activities that pertain to CPA.
Research & Information
: Support CPC through research, maintaining and retrieving information about best practices and process improvements; Remain current on CPA developments and legislation, rules and practices, and inform the CPC of any changes and developments. Contact DOR and CPA Coalition as needed for guidance and updates.
CPC Application Procedures
: Process and evaluate funding applications as to eligibility, completeness, and compliance with CPA/CPC provisions, rules, and policies; maintain records of all applications; support CPC in making eligibility determinations and grant awards. Update application materials and other CPC procedural documents as needed.
Grant / Project Management
: Manage and track all CPA grants/projects, including drafting grant agreements (Memoranda of Understanding) and extension requests, processing invoices, verifying progress reporting, milestones, and appropriate completion of work through final reports. Ensure grant agreements, deed restrictions, or other requirements for CPA compliance are executed and/or filed appropriately per CPA legislation. Oversee and track projects led by Boards, Commissions, or Departments within the City of Beverly. Review projects in the field for compliance with approved scope. Ensure that project signage requirements are met. Maintain records of all applications and current project status reports. Maintain proactive communication with grant recipients.
Historic Resources
: Monitor compliance of historic resources projects with the Secretary of Interior’s Standards and the Beverly Historic Districts Commission.
Annual CPC Plan
: Assist CPC in preparation of Annual Community Preservation Plan updates. Facilitate the solicitation and evaluation of public and stakeholder input to identify needs, possibilities and priorities regarding community preservation to determine priorities for funding.
Annual Reporting
: Prepare and submit annual reports of CPA accounting, projects, and funding recommendations to appropriate parties. Develop clear and effective reports, charts, and information for presentation to elected and appointed officials and the general public.
Perform other tasks and other related work as required or as assigned.
QUALIFICATIONS:
Bachelor's Degree in Community Planning, Development, Government, Public Policy, Public Administration or other related field or a combination of related experience or education. Previous work in a municipality, state, or local government; in grants management; or other experience requiring a similar skill set is beneficial.
A candidate for this position should have:
Knowledge of CPA policies and programs;
Experience in project management and plan development;
Essential computer skills, including spreadsheets, database management, with a strong working knowledge of Word, Excel and PowerPoint;
Proficiency in various mechanisms for communication, including website and social media;
Strong verbal and written communication skills as well as excellent interpersonal skills in dealing with staff, City officials, the public and grant recipients; and
Understanding of municipal accounting and budget principles and duties;
Ability to work independently and establish and adhere to own strategic and efficient work plan;
Ability to manage multiple tasks, balance short-term and long-term responsibilities, effectively problem-solve, meet deadlines, and pay careful attention to detail despite interruptions; and maintain confidential information.
Other Details:
The CPA Coordinator is expected to work at the assigned onsite space a minimum of 5 hours per week and/or in the field. They shall provide a weekly status report to the Chairperson and/or Vice Chairperson and the Director of Planning & Development including hours worked. Some local travel required plus attendance at regular, typically monthly, evening meetings. The position is funded by the Beverly CPA Fund Administrative Budget.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance or stoop.
The employee must lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet/moderate.
Interested applicants should submit resumes/applications to jobs@beverlyma.gov
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