Local Job
Office Specialist II Clerk of Courts Office Job opening - Burnett County state Wisconsin ( Job openings )
Burnett County , state Wisconsin
( By Press Release office )
2024-04-04T00:00 - 2024-04-19T16:30 | 10 | 1
Summary:
This position is responsible to perform a variety of routine and advanced legal support work for the Circuit Court. Position may be cross-trained in multiple court case types (including Small Claims, Civil, Family Criminal and Traffic), and will require the application of independent judgment and the interpretation of policies and procedures based on training and knowledge gained through experience on the job. This position will assist in the administration of the standard operation policies and procedures of the Clerk of Courts per Statute 59.40 and 753.30. This position will be responsible to assist customers at the Clerk’s front counter handling a variety of court paperwork. Attention to detail is required. There may be frequent contact with the Judge, Circuit Court Commissioner, outside agencies, the public, litigants, and attorneys at the counter, in the courtroom and on the telephone. Advice and assistance will normally be provided as needed by the Clerk of Court, but most functions will be performed with a minimum of checking or other supervision.
Essential Functions of the Position:
The following duties are illustrative. The person holding this position may be required to perform other duties of a similar nature or otherwise related to the position.
Responsible for comprehensive knowledge of Clerk of Court's responsibilities and role within the court and legal system in order to answer internal and external customer questions; ascertains the appropriate contact within the department or county, or refers to an outside source in an efficient, professional manner.
Cooperates with other sections of the Burnett County Court System and other agencies within and outside of Burnett County as warranted by the specifics of each individual case.
Adheres to all policies, procedures, including accuracy of reporting and entering of judgments, including, but not limited to, judgments of conviction and civil judgments in accordance with adhering to Wisconsin Statutes, "Local Rules" (as established by our Judges), and municipal laws; adherence to Model Recordkeeping procedures.
Maintenance of all judgments/lien records of plaintiff/defendant, index to all court actions by data entry in CCAP computer system, scheduling and sending notice of court events.
Submit dispositions to Wisconsin DOT for all traffic violations and any necessary suspensions/revocations as required.
Accurately receipts money collected for forfeiture/criminal proceedings for state, county, and municipal violations, and prepares all necessary documents including Court ordered paperwork.
Assists in recording, maintaining, and balancing bookkeeping records within the department, as well as receipting and tracking payments made to the court.
Prepares warrants for individuals with outstanding overdue fines, fees, etc., based on the Clerk of Court’s policy for collection, and disposes of warrants when notified that the warrant was served or canceled.
Prepares files for court proceedings: collects and organizes paperwork for proper procedural flow; including forwarding electronic filings that must be given attention to the Judge as necessary and renaming documents that are electronically filed so that they are descriptive for the Judge.
Clerks courtroom hearings, trials or proceedings, take accurate court minutes/in-court processing, administers oaths; collect, mark, and record exhibits; respectfully follow direction of Circuit Court judges.
Assume primary responsibility of assigned division or area if so requested by the Clerk of Court, and serve as point person within the Clerk of Courts for cases and/or records within this area.
Participate as a team member of the Clerk of Court's Office to improve office efficiency and cooperatively solve problems.
Fulfills the department's mission and purpose.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Preferred qualifications:
Strong in-person customer service, organizational, analytical, and time management skills.
Considerable knowledge of computer systems including Windows, Word and Outlook with the ability to easily learn new systems.
Ability to work respectfully with people from diverse backgrounds, both as customers and co-workers.
Team oriented with a positive attitude.
Ability to sit/stand for extended periods of time; some lifting and bending.
Ability to type 40+ WPM.
Willingness to be a team member who is skilled, efficient, flexible, motivated and willing to be there for the good of the team over and above personal preferences.
Ability to multi-task.
Knowledge, Skills and Abilities:
Excellent Customer Service Skills - Anticipates and strives to meet the needs of both internal and external stakeholders (employees, contracted staff, residents, families, and other internal and external clientele). Delivers high-quality services; is committed to continuous improvement. Communicates/Interacts with members of the public and other key stakeholders in a way that elicits positive response and participation, which on occasion, may include interaction either one-on-one or with several stakeholders at one time to present information and/or represent the facility's interests.
Integrity/Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct, maintains confidentially, and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
Accountability – Assumes responsibility for successfully accomplishing work objectives and delivering results; setting high standards of performance for self and others
Attention to Detail - Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.
Organizational - Ability to effectively organize and manage work and work related activities
Self-Management - Organizes and plans for task accomplishment in a way that maximizes efficient performance; establishes and adjusts priorities to ensure timely completion of assigned work/fulfill responsibilities. Demonstrated dependability.
Written and Verbal Communication Skills - Recognizes or uses correct grammar, punctuation, and spelling; communicates information in a brief, clear, and organized manner, and takes responsibility for understanding others; produces written information, which may include technical material, that is appropriate for the intended audience. Demonstrated ability to read and interpret documents of varying type and complexity for completeness, adequacy, accuracy and compliance with rules
Productivity – Manages workload, works efficiently, meets goals and objectives. Demonstrated ability to independently make appropriate decisions and process a variety of information to reach a reasonable decision
Flexibility - Open to changes and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity. Demonstrated ability to retain information when changing tasks.
Leveraging Technology - Demonstrates proficiency in using on-line tools and business applications, creating and maintaining accurate data and communications, including, but not limited to Word, Excel, PowerPoint, and specialized web-based and/or related departmental systems
Stress Tolerance/Emotional Maturity - Maintains neutrality and effective performance when under pressure, confronted with unjustified challenge or direct criticism in a public forum. Ability to continue performance of duties in times of insufficient staff or resources, fluctuation, and in time of encountering disagreements
Good listener, committed to finding solutions to problems, works well with difficult people.
Well organized, with attention to details while remaining on task with multiple interruptions.
Demonstrated skill in the operation of a personal computer and other standard office equipment.
Physical and Mental Demands:
The physical and work environments described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
The duties of this job include physical activities such as stooping, kneeling, sitting, standing, reaching, walking, lifting and/or move (occasionally up to 20 pounds), grasping, talking, hearing/ listening, seeing/observing, and repetitive motions.
Specific vision abilities required by this job include close, distance and peripheral vision; depth perception.
Supplemental Information: Work is performed primarily in an office-setting, courtroom or at a public counter. Work involves contact with persons who may be angry, abusive or threatening. Employee must exhibit patience working with difficult people.
Exposure to blood borne pathogens is considered to be low.
What We Offer:
Competitive Compensation
Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
11 Paid Holidays
Paid Time Off - 40 hour on hire and accrue 16 Days/Year
Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
Life Insurance
Short and Long-Term Disability
Employee Recognition Program (Monetary Gift, Deferred Compensation Contribution and Additional PTO)
4 Weeks Paid Maternity/Paternity Leave (after successful completion of probation)
Educational Reimbursement
Employee Achievement Program
457 deferred compensation plan with employer contribution
Health Insurance - low premiums and low deductibles, with excellent coverage!
$500 Reimbursement for Holistic Services (massage, acupuncture, chiropractic care)
Real Appeal Weight Loss Program
Fitness Club Membership Reimbursement
To Apply:
Download the required Burnett County employment application and email to Human Resources at
stacy.gaffney@burnettcountywi.gov
or call 715-349-2181, ext. 2135.
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