Local Job
Safety Coordinator Office Supervisor Job opening - Waukegan state Illinois ( Job openings )
Waukegan , state Illinois
( By Press Release office )
2024-03-15T00:00 - 2024-03-29T23:59 | 3 | 2
CLASS TITLE:
Risk Coordinator (Office Supervisor)
DEPARTMENT:
RISK MANAGEMENT
FLSA STATUS:
EXEMPT
UNION STATUS:
NONE
TIER
: VI
NORMAL WORKING HOURS
: Monday through Friday 8:00 am to 5:00 pm
WORKING AVAILABILITY:
Monday through Friday 7:00 am to 6:00 pm
EFFECTIVE DATE:
March 1st, 2024
______________________________________________________________________________
DISTINGUISHING FEATURES OF CLASS
Under the direction of the Director of Risk Management and the Risk Manager, performs specialized work in risk management including, for example, occupational health, safety, risk assessment, etc. Responsible to perform work related to supporting the City of Waukegan Risk Management according to applicable federal, State, and local laws and regulations. The employee in this position must be highly motivated to learn new systems and to seek innovative ways of providing quality service and increase safety within the City. This position is under moderate supervision.
SUPERVISION RECEIVED
Reports directly to the Risk Manager
SUPERVISION EXERCISED
None
ESSENTIAL JOB DUTIES
The essential job duties below are equally of importance and must be performed in order for the incumbent to be successful. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Develops and conducts safety training programs for various departments including developing training manuals and training aids.
Assists with ensuring that department safety programs are in compliance with all federal, State, and local laws and regulations.
Coordinates and tracks compliance with training requirements, such as annual safety training and Defensive Driving.
Assists with the development, implementation, and evaluation of the emergency action plan including providing staff training.
Interacts with Supervisors to identify and correct unsafe conditions or work practices.
Chair the Health and Safety Committee.
Coordinates with Facilities Manager regarding building safety inspections for the collection and retention of reports for regulatory review.
Coordinates safety drills, including fire and tornado drills per applicable federal, State, and local laws and regulations.
Coordinates updates to the SDS.
Works closely with City employees to cultivate a positive safety culture within the City of Waukegan.
Assists with the day-to-day operation of the Risk Management Department.
Assist Risk Manager with Annual Liability Insurance plan renewal process.
Assist Risk Manager with tracking Workers’ Compensation claims.
Assist Director of Risk Management with monthly report.
Assists with Accident and Work Injury committees, chair committee meetings in the absence of the Risk Manager.
Assist with electronically reviewing a subset of newly processed documents, identify potential duplicate documents in the existing document repository.
Assists with establishing and maintaining files, records, accounts, or charts for areas of responsibility; maintains office supply inventory.
Assist with processing and tracking notifications, invoices, and payments required to fulfill requests.
Interacts with other departments, customers, and the public by telephone, in-person, or fax/email.
Provide results in accordance with customer guidelines.
Assists with accreditation records maintenance as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Thorough knowledge of acceptable practices and standards in risk management including knowledge of safety principles and practices; patient safety risk assessment; and applicable federal, State, and local regulations governing the principals and practices of effective loss prevention, patient safety risk assessment and improvement, and management programs.
Desired skills include excellent time management; written and verbal communication; preparing complex reports; multitasking; and maintaining effective working relationships with the public, employees, and other labor relations.
Ability to maintain a positive and open attitude to change; rea, analyze, and interpret complex documents, such as administrative policies, procedures, and OSHA regulations; work effectively with diverse groups of people; understand and carry out instructions furnished in written, oral or diagram form; and maintain privacy and confidentiality of departmental documents and situations encountered on the job.
TOOLS AND EQUIPMENT
The following list of tools and equipment is a representative but not necessarily all-inclusive inventory of items needed to successfully perform the essential job duties.
Personal computer, internet, printer, scanner, copier, calculator, telephone, writing utensils, and general office equipment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Regularly sits, use of hands to handle, feel and operate objects, tools or controls of computer, calculator, telephone, and all other office equipment.
Frequently involved in listening and talking.
Infrequently required to stand or walk.
Vision requirements are regular use of close vision and the ability to adjust focus. Frequently expected to use distance vision.
Sitting 90% performing office equipment functions
Standing 9% interacting with co-workers and Department Heads to fulfill daily functions
Bending 1% bends, kneels, crouches, and lifts objects
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Works in a climate control office on a regular basis with seldom-outside weather conditions affecting the work requirements and experiences moderate noise levels.
Social conditions are regularly working alone with minimal supervision. Frequently works with others. Regularly works under deadlines.
MINIMUM REQUIREMENTS
The incumbent must possess the following minimum requirements in order to perform the essential job duties.
Bachelor's degree or equivalent from an accredited college or university with concentration in risk management, safety, insurance, or business administration; or three years of progressively responsible experience in occupational health or safety training; or equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Experience with Microsoft Excel, Word, Outlook, and accounting software such as QuickBooks.
Excellent analytical and organizational skills with accuracy and attention to detail. Needs to be trustworthy with a proven ability to appropriately handle confidential information.
Ability and willingness to complete tasks within assigned deadlines.
SALARY/HOW TO APPLY:
Starting salary for this position is
$57,403. If interested please submit your cover letter and resume to
jobs@waukeganIL.gov
on or before the close of business on Friday March 29, 2024. Please indicate
Risk Coordinator (Office Supervisor)
in the subject line.
The City of Waukegan is an Equal Opportunity Employer
Local Job release information:
Direct link to Job Opening:
Click here
