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Accounts Payable Technician Internal Applicants Only Job opening - Orange County state Virginia ( Job openings )
Orange County , state Virginia
( By Press Release office )
2024-03-20T00:00 - 2024-04-19T00:00 | 5 | 0
Role Overview
Performs intermediate technical work matching invoices, receiving documentation, and purchase requisitions to purchase orders; entering and reviewing invoices, statements, and accounts; preparing payables for verification and approval; assisting with the review and analysis of proposed budgeted expenditures, budget preparation, and monitoring budgets and expenditures; preparing and maintaining various spreadsheets, records, and files; and related work as required. Work is performed under the moderate supervision of the Finance Director or designee.
Role Description
Receives County invoices and P-Card transactions; distributes to departments; receives requests for payments; ensures requests are authorized, within budget, and compliant with applicable policies; reconciles invoices, statements, and charges with purchase orders and budgeted appropriations.
Reconciles departmentally-processed invoice batches by verifying entries to invoices and reports; verifies that electronic copies of invoices and other documentation are properly attached to transactions.
Prepares payable listings, checks, EFTs, and reports; prepares and disburses vendor payments.
Serves as main point-of-contact for external entities, vendors, and County departments in resolving invoice or payment discrepancies; ensures credit is received for outstanding memos; performs follow-up with vendors related to annual unclaimed property report.
Maintains records of vendor Federal ID numbers (W-9s); prepares 1099 forms and related reporting annually.
Audits, balances, and adjusts accounts, including encumbrances, expenditures, and performance bond escrows; reconciles outstanding payables to the general ledger.
Pays employees by receiving and verifying expense reports, requests for advances, travel, and other reimbursements.
Serves as point-of-contact for annual audit; assists with preparing necessary reports; provides requested documentation; works closely with the County’s independent auditing firm.
Assists in setup and configuration of the accounts payable and landfill billing systems to ensure accurate and timely billing and payments; implements improved automation to maximize productivity, quality, and efficiency.
Maintains vendor accounting records; ensures proper expense account allocation for disbursements; ensures approvals and payments are made on a timely basis.
Prepares and processes manual and voided checks.
Performs various calculations involving the allocation of costs, including monthly gasoline usage.
Provides various reports and other documentation related to disbursements and landfill billing, as needed.
Assists with preparing summaries, analyses, and recommendations on budgetary requests and program proposals.
Assists in maintaining budgetary control over appropriated funds; monitors County expenses.
Prepares monthly landfill billing for customer accounts; processes credits and adjustments, as necessary; reconciles outstanding landfill accounts to the general ledger.
Maintains sub-ledger of individual bonds held on behalf of the Planning & Zoning department and reconciles to the general ledger.
Performs departmental administrative and clerical duties; responsible for updating electronic signatures for checks.
Assists with other departmental functions, as needed.
Performs related tasks, as required.
Knowledge, Skills, and Abilities
General knowledge of the functions and operations of County organizations; general knowledge of the theories, principles, practices, and techniques of governmental accounting, finance, and budgeting; general knowledge of the State laws and local ordinances applicable to budget preparation, approval, and administration; general knowledge of research techniques, methods, and procedures; ability to analyze and develop budget estimates; ability to conduct detailed research and prepare reports and findings; ability to establish and maintain effective working relationships with associates, external entities, and the public.
Education and Experience
High School Diploma or GED and moderate experience in accounts payable and budget preparation. Proficiency in Microsoft Office required. Other equivalent education and work experience may be considered in meeting the minimum education and experience requirements.
Orange County is an equal opportunity employer.
Orange County does not discriminate or allow discri
mination on the basis of race,
color, sex, national origin, re
ligion
, age, disability, mar
ital s
tatus, sexual or
ientation
, veteran st
atus, or
any other pr
otected class as
established by la
w.
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