Local Job
Purchasing Clerk Job opening - Milton state Florida ( Job openings )
Milton , state Florida
( By Press Release office )
2024-03-23T00:00 - 2024-04-22T00:00 | 8 | 1
Please submit your Resume to Laquita Neely by 4:30pm, Tuesday 3/26/2024
CITY OF MILTON
PURCHASING CLERK / ADMINISTRATIVE ASSISTANT
WORKING TITLE:
Purchasing Clerk
BASIC REQUIREMENTS FOR WORK:
Education: High School diploma or equivalent.
Experience: Four (4) years of progressively responsible purchasing and/or general and clerical
experience is required. Administrative Government experience in a financial
operation is preferred.
LICENSE REQUIREMENTS, CERTIFICATES. DIPLOMAS, ETC:
High school diploma or equivalent
Typing proficiency of forty-five (45) correct words per minute
TYPICAL DUTIES OF THIS CLASSIFICATION OF WORK:
(These examples are only representative work samples for this classification and do not include all duties or special work
assignments that may be required of this classification or job).
• Opens invoices, statements, etc. matching invoices to purchase order numbers and
purchase prices.
• Enters invoice information into system for processing requisitions daily.
• Performs requisition buyer processing used in creating purchase order numbers.
• Responsible for reconciliation of all payments to Regions Visa Bank Card monthly.
• Applies for and obtains titles, tags, and transfers for all city vehicles.
• Assist Purchasing Agent in bid solicitations process and purchasing responsibilities. Reviews
bid documents for discrepancies, which may lead to poor quality and/or bid protests.
• Assist in the purchasing of supplies, services, materials, and equipment at competitive
prices.
• Responsible for various monthly or periodic reports as required.
• Responsible for yearly budged calculation for all departments’ utilities and communication
expenses, as well as, budgeting spread items for various departments’ expense accounts.
• Maintains office files of correspondence and source materials.
• Responsible for cost and quality control. Checks incoming invoice to requisition for
accuracy. Reports any discrepancies to supervisor.
• Assists employees with purchasing procedures and policy.
• Cross train with other department functions to assist as needed.
• Assist with the reception desk during lunch hours and as needed during staff absences.
• Assist the public in City Hall.
Please submit your Resume to Laquita Neely by 4:30pm, Tuesday 3/26/2024
• Performs routine clerical duties which include typing, filing, making copies, scheduling
and coordinating meetings, etc., as needed.
• Maintains acceptable housekeeping standards for office and storage areas.
• Performs other job-related tasks as assigned by supervisor.
KNOWLEDGE, PROBLEM SOLVING, SKILLS, KNOWLEDGE AND ABILITY
REQUIREMENTS:
• Thorough knowledge of MS Excel, and MS Word.
• Thorough knowledge of, business English, spelling, and arithmetic with emphasis on
percentage calculations.
• Thorough knowledge of modern office practices and procedures.
• Thorough knowledge of purchasing procedures, operations, and contracts.
• Ability to perform mathematical calculations quickly and accurately.
• Considerable knowledge of technical terminology for that respective department or activity.
• Ability to evaluate situations and make decisions in accordance with departmental
regulations and established policies.
• Ability to design, establish and maintain simple and complex reports, written documents,
and tabulations from records.
• Ability to prepare important reports or tabulations from records.
• Ability to perform complex calculations and post information to appropriate ledgers and
accounts.
• Ability to deal tactfully and courteously with the public and city/public officials.
• Ability to establish and maintain effective working relationships with other employees and
the general public.
• Ability to express oneself clearly and concisely, both orally and in writing.
• Skill in operation and routine care of standard office equipment, including 10 key calculator,
a personal computer, and other office equipment.
HOURS OF WORK, SUPERVISOR RESPONSIBILITY AND ACCOUNTABILITY
REQUIREMENTS:
Normal office hours, Monday through Friday.
No supervisory responsibilities.
Work environment involves constantly shifting priorities and tasks; work is reviewed periodically for
progress and accuracy by supervisor.
CLASSIFICATION SUMMARY:
An employee in this class performs purchasing and administrative work. Work may involve the
application of independent judgement on the basis of knowledge of the activities, procedures, practices
and policies of the department. Employees in this class frequently develop and refine their own work
routines and are expected to carry assignments through to completion with a minimum of supervision.
The work assigned may also include secretarial and clerical functions as needed and required.
Assignments involve the operation of standard office equipment. This is responsible work in purchasing
material and equipment. Employee is responsible for maintaining accurate inventories and purchasing
procedures. Work is reviewed by the Purchasing Officer.
PHYSICAL REQUIREMENTS:
Must be able to remain stationary for long periods of time. Constant operation of a computer and other
office equipment, such as a calculator, copy machine, and printer. This position constantly
communicates with the public and coworkers in person and on the phone. Must be able to create and
inspect written information. Must be able to exchange accurate information. Occasionally required to
lift and/or move objects or books of up to 15 pounds.
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Direct link to Job Opening:
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