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Confidential Executive Secretary Billerica Select Board Job opening - Billerica state Massachusetts ( Job openings )
Billerica , state Massachusetts
( By Press Release office )
2022-01-25T00:00 - 2022-02-24T00:00 | 36 | 2
Town of Billerica Job Posting
Confidential Executive Secretary
Billerica Select Board
The Town of Billerica seeks qualified applicants for the position of Confidential Executive Secretary to provide administrative support to the five-member Billerica Board of Selectmen.
Statement of Duties
:
Position is responsible for performing highly responsible complex administrative and secretarial duties for the Billerica Board of Selectmen. Work includes preparing for Board of Selectmen meetings, which are typically held the first and third Monday evenings of each month, however, alterations to that schedule occur from time to time. This position also includes producing meeting minutes that communicate the Board of Selectmen’s decisions to the appropriate parties, preparing correspondence, maintaining office filing systems, communicating with the public, as well as Town employees and other officials, and maintaining the Board of Selectmen’s web page.
Essential Job Functions
:
Prepares agendas and documentation for Board of Selectmen meetings, posts meeting notices consistent with Massachusetts General Law Chapter 30A Open Meeting Law, transcribes meeting minutes and provides follow up.
Places legal advertisements for public hearings. Processes applications for Board of Selectmen appointments and researches records to gather and provide information to Board of Selectmen members.
Follows up on inquiries and processes concerns from the public. Furnishes information to the general public concerning Board of Selectmen’s Policies and Procedures, Rules and Regulations.
Maintains and updates Board of Selectmen web page.
Manages the day-to-day activities of the Board of Selectmen’s Office, handles Board of Selectmen budget accounts and orders supplies for the office.
Handles license applications for alcohol, food and a variety of other licenses, permits and renewals within the parameters and time constraints mandated by Massachusetts General Laws and liquor licenses by the Massachusetts Alcoholic Beverages Control Commission.
Other duties as directed by the Billerica Board of Selectmen.
Qualifications
:
The qualified applicant will possess strong organizational skills and computer skills with a thorough knowledge of all applications of Microsoft Office. This position requires strong customer service skills and the ability to work independently.
Associates Degree required or Bachelor’s Degree preferred with a minimum of five (5) years of progressively responsible office experience preferably in a municipal or government setting, however, a combination of education, training and experience will be considered. Demonstrated ability to maintain confidential information is essential.
Salary Range
:
$ Annually 52,699.33 - 71,999.14
Application
:
Qualified applicants should submit a cover letter of interest, resume and Town of Billerica application, which can be found on
www.town.billerica.ma.us
.
Applications must be received before February 18, 2022 and be sent to the following:
By Mail
Chairman Daniel Burns
Billerica Select Board
365 Boston Road
Billerica, MA 01821
EMAIL:
Selectmen@town.billerica.ma.us
Or hand deliver to:
Select Board Office – Town Hall
Executive Secretary Pat Battcock
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