Local Job
Administrative Assistant Health Department Job opening - Joplin state Missouri ( Job openings )
Joplin , state Missouri
( By Press Release office )
2024-03-11T00:00 - 2024-04-10T00:00 | 20 | 2
Administrative Assistant
Joplin Health Department
Requires successful post-offer completion of a background investigation, physical exam, and drug test (
including marijuana/THC
) as a condition of employment with the City of Joplin.
Primary Purpose
Performs a variety of routine, complex and specialized administration support activities to support a specific division or department.
Minimum Qualifications
Education:
High school diploma or GED equivalent required. Advanced coursework in Office Management, Office Practices, or closely related discipline is preferred and may be substituted for one year of required experience.
Experience:
Two years of administrative support or related work experience required; medical billing experience is preferred but not required.
Licenses and Certifications:
Possess and maintain a valid state issued driver’s license.
Salary & Benefits
Starting at $15.04 per hour, $31,277 annually.
We provide free health insurance to the employee, and a great family rate (that does not increase per additional member) with a low deductible, low co-pays, and free preventive care services.
Additional Benefits include:
2 weeks of vacation accrual per year.
Free life insurance to the employee, with supplemental options.
Dental insurance starting at $9.02/month with fully covered preventive services.
Vision insurance starting at $1.44/month.
Tuition reimbursement, longevity pay, Care Leave and sick leave buy-back programs.
Missouri LAGERS Retirement – employees do not pay into it; employee is fully vested after only 5 years of employment.
Access to 457 retirement plans with several benefits over traditional 401k plans.
Free library cards & gym access, fun employee events, and more!
Essential Job Functions
1.
Answers phone calls and in-person requests from public and City staff; provides appropriate information or researches requests and follows-up with the caller in a timely manner. Refers callers needing information outside their scope or knowledge to the appropriate staff member for resolution.
2. Provides timely and professional customer service to the public and city staff.
3. Prepares professional written correspondences, reports, bid packets, grant proposals, request for proposals, and presentations for use by departmental staff.
4. Processes payment requests for payment to outside entities or reimbursement for employees.
5. Assists with budget; monitors budget expenditures, assists in budget document preparation, and financial report compilation.
6. Maintains or collects timesheets of department employees to ensure timely supervisory review and processing of payroll.
7. Processes purchase orders. Maintains a variety of records and files, including business inspection reports.
8. Processes documents, forms, and permits for departmental use.
9. Creates and maintains accurate records related to program participants/patients/defendants/victims in compliance with Federal, State, and local statutes, regulations, or policies.
10. Enters routine, detailed and confidential data accurately into computerized systems for departmental use and reporting purposes.
11. Maintains records and filing systems containing specialized or confidential information and materials in compliance with the State and City recordkeeping requirements.
12. Develops payment plans; accepts funds and records and tracks payments accurately. Calculates and accepts payment for City programs and services.
13. Researches and prepares various reports and correspondence regarding Department activities/programs.
14. Provides program information and literature to educate community and program participants.
15. Provides public information to citizens in compliance with Missouri Sunshine Law and City policy.
16. Maintains schedules and calendars for programs, clinics, and staff.
17. Performs routine office duties such as filing, copying, faxing, drafting correspondence, emails, etc. for use by self or on behalf of other City staff.
Physical Demands, Requirements, and Working Conditions
This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in-person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset members of the public or their representatives while enforcing departmental policies and procedures.
Miscellaneous Requirements
Requires successful post-offer completion of a background investigation, physical exam, and drug test as a condition of employment with the City of Joplin. Must be able to keyboard at least 40 words per minute, net.
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