Local Job
Accounting Technician I Job opening - Merced County Association of Governments state California ( Job openings )
Merced County Association of Governments , state California
( By Press Release office )
2023-04-12T00:00 - 2023-05-12T00:00 | 12 | 2
DEFINITION:
Under the direction of the Accounting Manager, perform a variety of specialized accounting duties in the review, evaluation, and adjustment of assigned accounts; maintain, audit, and reconcile assigned accounts; prepare, maintain, and ensure accuracy of various financial records and reports; process accounts receivable and perform related duties; contact vendors and customers to resolve issues and discrepancies and note issues accordingly.
LEVEL DISTINCTION:
The differentiation between levels I and II is based on length of experience in the role or equivalent duties performed as well as ability to function in the role with less assistance and supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES
:
Perform a variety of technical accounting duties in the review, evaluation, and adjustment of assigned accounts; provide technical accounting support for various accounts and functions including accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments.
Answer phones and assist customers with various account inquiries and requests related to assigned activities; direct inquiries to appropriate parties as needed.
Balance and reconcile daily cash reports and audit daily tickets; find, address, and resolve a variety of discrepancies and errors including billing errors, data entry errors, overages, and shortages; perform audit notations and ticket adjustments; ensure proper audit trails are established and issue refunds to customers according to established procedures.
Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets, and generate a variety of computerized reports and statements; ensure accuracy of input and output data.
Research, compile, prepare and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports and files related to assigned accounts.
Process and evaluate various forms and applications and perform related duties; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; receive and process employee labor and equipment logs and review for discrepancies.
Process accounts receivable according to established procedures; reconcile cash accounts; process checks and post payments; accordingly, receive, verify, and process deposits; check money totals against receipts and invoices to ensure accuracy; prepare invoices and arrange for billings as directed.
Review assigned accounts; accordingly, generate late fees as needed; print, scan, email, and mail statements to customers as needed; follow-up on over-limit accounts as needed, contact customers, and update related notes and files.
Track and maintain ABOP commodity sales information, outbound information and payments as assigned; check vendor accounts, print tickets and enter information in assigned spreadsheets; contact vendors regarding discrepancies as needed.
Maintain assigned customer databases; add new customers, expire old accounts, update customer contact information, restriction and request information and customer change of status.
Perform various duties related to Past Due Accounts including contacting customers via telephone, making notes in assigned systems, drafting, and sending delinquent letters and following-up with customers as needed; assist with write-offs and collections duties including issuing adjustment tickets, sending collection information to the Credit Bureau Association, and filing related paperwork.
Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials; establish and maintain files related to assigned activities.
Communicate with personnel and districts, County departments, city personnel and various outside agencies to exchange information and resolve issues or concerns.
Operate a variety of office equipment including a calculator, computer and assigned software.
Assist with scheduling required trainings for department employees and perform related duties as assigned; ensure required employee licenses and certifications are current, notify supervisors of upcoming expiration dates and assist employees with arranging related appointments; follow-up with employees and ensure new license and certification information is received, listed, and filed according to established procedures.
Lead and provide work direction to other personnel as assigned by the position.
Perform related duties as assigned.
REQUIRED QUALIFICATIONS:
Education and Experience
:
Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and five (5) years of clerical accounting experience.
Knowledge of:
Methods, procedures, and terminology used in technical accounting work.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports.
General accounting and business functions of a governmental organization.
Policies and objectives of assigned programs and activities.
Use and processing of requisitions, purchase orders, invoices, and related documents.
Preparation, review, and control of assigned accounts.
Data control procedures and data entry operations.
Modern office practices, procedures, and equipment.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience, and courtesy.
Arithmetic computations.
Ability to:
Perform a variety of technical accounting duties in the review, evaluation, and adjustment of assigned accounts.
Maintain accurate financial and statistical records.
Prepare and evaluate comprehensive accounting reports and statements.
Interpret and apply laws, regulations, and policies.
Verify, balance, and adjust accounts.
Review, process, evaluate and verify a variety of financial information.
Identify, investigate, and resolve financial errors and discrepancies.
Monitor and audit income and expenditures.
Assemble, organize, and prepare data for records and reports.
Reconcile, balance and audit assigned accounts.
Compare numbers and detect errors efficiently.
Operate standard office equipment including a computer and assigned software.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Perform arithmetic calculations quickly and accurately.
Provide training and work direction to others as required.
WORKING CONDITIONS:
Work Environment:
Indoor/Office environment.
Constant interruptions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Hearing and speaking to exchange information.
Sitting for extended periods of time.
Bending, kneeling, and crouching to retrieve files.
Lifting and carrying moderately heavy objects.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.
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