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24 07 Office Manager Job opening - Brookings County state South Dakota ( Job openings )
Brookings County , state South Dakota
( By Press Release office )
2024-03-15T00:00 - 2024-03-31T17:00 | 13 | 1
Posting:
#24-07
Posting Type:
Internal and External Announcement
Closing Date:
March 31, 2024, at 5:00 PM
Starting Wage:
$22.10hour
Full Time Position with Full Benefits Package
Application Procedures:
Interested individuals are encouraged to apply by submitting a Brookings County application to Human Resources * Brookings County Human Resources * 520 3rd St, Suite 210 *
Brookings, SD 57006 or at
www.brookingscountysd.gov
.
Job Title:
Office Manager
Department:
Highway Department
Reports To:
Highway Superintendent
FLSA Status:
Non-exempt
Wage Grade:
5
DESCRIPTION OF WORK
Supervision Received
Under the direct supervision of the Brookings County Highway Superintendent, Lead Foreman, Road Foreman and Shop Foreman.
General Statement of Duties
Performs complex office administrative duties for the Brookings County Highway Department
General Statement of Duties
•
Serves as department receptionist to include answering phones and greeting the public; directs the general public/vendors to the appropriate departmental personnel.
•
Prepares claims, invoices, time sheet transfers, vouchers, requisitions, and purchase orders for review of the highway superintendent and county commission to be forwarded to the County Auditor’s Office.
•
Assists the highway superintendent with preparing and administering the budget, assist with tracking of grants and preparing other reports as needed; may require research of records and files.
•
Purchases and maintains inventory of office supplies; maintains and coordinates inventory in conjunction with the shop foreman.
•
Operates two-way radio equipment; relays messages as needed.
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Responsible for the receipt and disbursement of accounts receivable data.
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Responsible for the recording of all financial, personnel, and project information to include (but not limited to) current liquid and fixed asset accounts and the posting of invoice and time/equipment cards to cost accounting program and receipt journals.
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Maintains accurate records required by law for review by state auditors, county auditor, and the highway department.
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Types and prepares needed memoranda, letters, and statistical reports as required; may assist highway superintendent in budgetary matters and records as requested.
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Attends training sessions, meetings, and safety meetings as required.
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Performs work in a manner consistent with safe practices.
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Develops and maintains positive, professional relationships with the general public and other employees.
•
Performs other such duties and functions as assigned and necessary to the proper performance of the position.
Examples of Duties: (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this grade.)
QUALIFICATION FOR APPOINTMENT
Required Knowledge, Skills, and Abilities
•
Ability to prepare clear, concise, and accurate reports.
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Ability to understand and follow both verbal and written instructions quickly and accurately.
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Ability to communicate effectively both verbally and in writing.
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Ability to establish and maintain effective relationships with employees, other agencies, and the public.
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Ability to display efficient use of time and proficient organizational skills with specific attention to detail.
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Ability to make mathematical calculations rapidly and accurately.
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Extensive knowledge of modern office practices, procedures and equipment including computers, scanner, calculator, fax machine, copy machine, etc.
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Willingness and ability to undertake such specialized training and/or education as may be needed to effectively perform duties and responsibilities as required.
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Demonstrable organizational skills.
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Ability to work with minimal supervision.
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Knowledge and skill in the use of computers and computer programs to include Microsoft Office Products (Word, Excel, Access, PowerPoint, Internet Explorer, Outlook).
Education
•
Completion of recognized course work in secretarial/office management.
Experience
•
No less than two (2) years experience in complex office management.
OR
Any equivalent combination of education and experience as is acceptable to the hiring authority.
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