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Public Works Assistant Director Job opening - Oak Forest state Illinois ( Job openings )
Oak Forest , state Illinois
( By Press Release office )
2022-01-28T00:00 - 2022-02-27T00:00 | 36 | 2
The Public Works assistant director is an administrative position that is under direction of the director of Public Works. The Public Works assistant director's primary focus is on construction engineering in both the Public Works Department and the Building Department. Secondary duties include assisting in department operations and project development, and supervising personnel performing design/inspection and surveying. The position is appointed by the mayor, with the advice and consent of the City Council.
Distinguishing Features of Position
An incumbent is responsible for carrying out construction engineering duties within the Public Works Department and Building Department; assisting the director with policy development and implementations, program planning, fiscal management, administration, and operations; and maintaining water distribution and wastewater collection system functions. The incumbent is responsible for department objectives and goals within guidelines established by the City Council and the city administrator. The incumbent also acts as director of Public Works in the director’s absence. This position is exempt from overtime and is subject to call outs on a 24-hour basis.
Illustrative Examples of Work
As an engineer and a Public Works management professional, work is performed utilizing independent judgment and the coordinated resources necessary. Examples of work include, but are not limited to the following:
• Performs duties of construction engineering for projects such as the road program, water main installation, sanitary sewer installation, sidewalk program, and culvert installation.
• Performs elevation and grade checks for the Building Department.
• Assists with Building Department plan review as requested.
• Recommends and assists with the preparation and implementation of the department’s budget and capital improvement plan consistent with standard operating procedures and department priorities.
• Establishes and maintains a competitive bidding process, including proposal, specification and contract documents consistent and in accordance with all applicable laws and city rules, regulations, policies, and procedures.
• Assists director with research and preparation of various administrative reports and departmental analyses, including city ordinances and resolutions when applicable for various purposes and uses, including intradepartmental, interdepartmental, City Council, outside regulatory agencies, contractors, consultants, vendors, general public, etc.
• Suggests and/or designs departmental record keeping procedures to efficiently manage department records and utilize computer information system to maintain and exploit department databases.
• Develops, recommends, revises, and enforces organizational and departmental standard operating procedures, policies, rules and regulations.
• Assists and makes recommendations with regard to personnel matters including, but not limited to, interviewing, selecting and training of employees; appraising productivity and efficiency of employees over which direct supervision is exercised for the purpose of recommending promotions or other changes in status; reviewing performance evaluations completed by supervisors of their subordinates and offering advice and assistance when necessary; and handling employee complaints and grievances and recommending discipline when necessary.
• Keeps abreast of existing and anticipates potential problems, circumstances, activities or events which may/will affect the department and keeps the director apprised of same.
• Provides ongoing administration and oversight of various city contracts and agreements for which the department is responsible.
• Reviews and responds to questions, comments, complaints, and requests for service lodged by the general public and recommends, establishes and implements revisions to departmental rules, regulations, policies, and procedures where deemed appropriate.
• Assists in the determination of resources to be devoted to various needs on a short-and long-term basis.
• Advises subordinates and supervisors on non-routine matters requiring special knowledge and/or expertise.
• Assists with the development, implementation, administration, and enforcement of departmental emergency operations, policies and procedures.
• Administers a comprehensive departmental-wide program of required and discretionary safely/skill enhancement and professional development training and other related activities.
• Administers a comprehensive departmental-wide program of mandatory medical testing, random drug/alcohol testing, post-accident testing, and other related activities.
• Prepares and makes presentations before the City Council and general public on matters pertaining to the department when assigned.
• Monitors work practices and worksite conditions to maintain employee safety in the performance of emergency and routine tasks.
• Performs other duties as may be assigned.
Required Knowledge, Skill and Ability
• Thorough knowledge of all aspects of construction engineering and related state and federal paperwork.
• Working knowledge of the principles of engineering, including the ability to read and interpret engineering plans and technical drawing.
• Knowledge of purchasing, proposal, bidding systems, practices, laws, and related rules and regulations.
• Thorough knowledge of the principles of accounting, budgeting, capital improvement planning, personnel management, management information, and data processing systems.
• Must be proficient with federal and IDOT documentation for municipal work and standard spreadsheet, word processing and database applications.
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Knowledge of CAD and GIS systems desirable.
• Ability to understand complex technical issues.
• Ability to effectively and accurately communicate both orally and in writing.
• Knowledge of the pertinent laws, statutes and ordinances affecting the operation of the department.
• Ability to supervise, plan, organize, assign, direct, and evaluate the work of subordinates and other employees in the department.
• Ability to develop, implement, enforce and maintain employee training and safety programs including maintenance of necessary records.
• Ability to establish and maintain effective working relations with the city administrator, director, department heads, subordinates, employees within and outside the Public Works Department, consultants, contractors, vendors, and the general public.
• Ability to identify future needs and make recommendations relating to staff, space, equipment, supplies, services, and capital projects.
• The incumbent must have a valid state of Illinois class ‘D’ driver's license.
Required Experience and Training
The position requires a graduation from a four-year college or university with major course work in civil engineering or related field. Must have at least 10 years of progressively responsible civil engineering and public works or utilities experience, at least six of which were at a management and supervisory level; or an equivalent combination of training and experience.
This position requires the knowledge of both federal and IDOT documentation relating to municipal work. The position requires the ability to read and write legibly in the English language.
Required Physical Demand
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee will occasionally lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate.
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