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Procurement Specialist I RWA Job opening - Merced County Association of Governments state California ( Job openings )
Merced County Association of Governments , state California
( By Press Release office )
2023-09-18T00:00 - 2023-10-18T00:00 | 3 | 0
DEFINITION:
This position is
located at 7040 N. HWY 59, Merced, CA 95348
and is under the direction of the RWA Director. This position performs various duties in the purchasing, solicitation, and contracting activities; ensure purchasing operations comply to applicable procurement requirements; identify optimal procurement strategies; prepare and issue procurements including Request for Proposals (RFP’s), Invitation for Bids (IFB’s) and perform related duties.
The
Procurement Specialist I
is the entry level classification in the Procurement Specialist series. Staff in this position work closely with supervisory staff to ensure compliance and seek direction when alternative processes are needed.
The Procurement Specialist II position is more experienced in this role and can routinely carry out purchasing processes with less oversight, and progressively more comfortable making recommendations when process deviations are necessary.
ESSENTIAL DUTIES AND RESPONSIBILITIES
:
Prepare and issue procurements including IFB’s/RFP’s and conduct small purchase activities according to established procedures; monitor IFB’s and RFP’s evaluation and selection processes; conduct pre-bid meetings and public bid openings.
Draft and prepare contracts according to established procedures; participate in review of contracts for goods and services and verify compliance with applicable procurement rules, policies, and procedures.
Serve as a liaison to insurance brokers and carriers, vendors and other third parties; work directly with agency’s legal counsel for tasks relating to contract development, public contract code compliance, protest procedure compliance and other legal matters.
Provide work-related guidance in relation to assigned activities.
Conduct reviews of various projects as assigned; perform duties to provide ongoing improvement to procurement operations, streamline work processes and work cooperatively with others to provide quality customer service.
Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities.
Draft and issue public notices, memoranda, and addenda via agency website; collaborate with management and agency staff regarding solicitation documentation.
Communicate with other administrators, personnel, and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information; respond to public requests for procurement-related information.
Attend and conduct a variety of meetings as assigned.
Operate a variety of office equipment including a copier, fax machine, calculator, computer and assigned software; drive a vehicle to conduct work.
Assist in procurements for future projects; perform related duties as assigned and recommend purchases accordingly.
OTHER DUTIES:
Perform related duties as assigned.
REQUIRED QUALIFICATIONS:
Procurement Specialist I
Education and Experience
:
Any combination equivalent to: Associate’s degree in Business Administration, Accounting or related field and one (1) year of increasingly responsible experience in purchasing operations.
Procurement Specialist II
Education and Experience
:
Any combination equivalent to: Bachelor’s degree in Business Administration, Accounting or related field and two (2) years of increasingly responsible experience in purchasing operations.
Licenses and other Requirements:
Valid California Class C driver’s license.
Knowledge of:
Principals of public procurement, including federal requirements and processes.
Mathematical, statistical, and financial record keeping methods.
Research methods, data collection and analysis.
Conflict resolution and contract negotiation skills.
Budget preparation and control.
Oral and written communication skills.
Principles and practices of supervision and training.
Applicable laws, codes, regulations, policies, and procedures.
Interpersonal skills using tact, patience, and courtesy.
Operation of a computer and assigned software.
Ability to:
Establish, implement, and achieve goals and objectives.
Maintain current knowledge of applicable provisions of applicable federal, State, and local laws, rules and regulations.
Communicate effectively both orally and in writing.
Interpret, apply, and explain rules, regulations, policies, and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and timelines.
Work independently with little direction.
Plan and organize work.
Prepare comprehensive narrative and statistical reports.
WORKING CONDITIONS:
Work Environment:
Indoor/Office environment.
Constant interruptions.
Driving a vehicle to conduct work.
Evening or variable hours.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Lifting, carrying, pushing, and pulling light objects.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.
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