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Part Time Administrative Assistant I Police Records Department Job opening - Vernon Hills state Illinois ( Job openings )
Vernon Hills , state Illinois
( By Press Release office )
2022-03-11T00:00 - 2022-04-10T00:00 | 16 | 2
POSITION ANNOUNCEMENT
Part Time Administrative Assistant I
Police Department – Records Division
The Village of Vernon Hills is a vibrant, progressive, team-oriented and financially sound community that invests in the development and growth of its most important asset—its employees. We are seeking qualified individuals for a Part Time Records Clerk position available in the Records Division of our Police Department.
Job Summary
Under supervision of the Deputy Chief of Support Services, this position is responsible for performing a variety of clerical and technical duties related to the maintenance of Police Department records; providing assistance and information to Police Department staff and other Village Departments; and providing responsive, courteous and efficient service to Village residents and the general public. In addition, the individual must possess the ability to perform job duties in a confidential manner.
Job Requirements
High school diploma, or equivalent.
Requires two (2) years of general clerical experience.
Requires working knowledge of office equipment, procedures, and practices.
Requires working knowledge of business English, spelling, and arithmetic.
Requires ability to type accurately at a working rate of speed.
Requires ability to prepare, maintain, and submit a variety of files, records, and reports.
Requires ability to work independently and efficiently following established guidelines and procedures.
Requires ability to speak on the phone in a well-modulated voice, using good enunciation and grammar in choice of words.
Requires ability to perform varied clerical recording and processing functions requiring general knowledge of the office of assignment.
Requires ability to attend to detail with accuracy.
Requires ability to operate standard computer software and hardware.
Requires ability to provide routine information and general assistance to persons over the phone and in person.
Requires ability to communicate effectively both verbally and in writing.
Requires ability to establish and maintain satisfactory working relationships with co-workers and the general public.
Passage of a background and criminal history investigation, reference check, and qualifying pre-employment medical examination and drug screen;
Successful completion of a twelve-month probationary period.
General Responsibilities
Maintain and update reports and records in the Department’s record management system, including scanning of related case documents for accurate record keeping purposes; maintain the integrity of documents and information sensitive to public safety and law enforcement.
Assist the public by answering or seeking the answers to a variety of questions concerning the Police department and the Village regarding its ordinances, policies and procedures.
Front office reception; including handling walk-in traffic and initiating entry into CAD system for appropriate police response.
Process requests for Freedom of Information Act (FOIA), subpoenas, seal/ expungement orders, the state's attorney’s office, local prosecutors, and DCFS.
Process all facets of all citations including: data entry, receipt and post payments, prepare violator notifications for adjudication hearing dates and fine escalations; update records as necessary.
Operate LEADS state records system to retrieve data regarding persons and vehicles and must be able to obtain LEADS certification within 6-months of hire.
Route reports and other documentation to proper departments or outside agencies.
Interacts with and is knowledgeable of various Village departments.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Compensation
The position is on a seven step salary schedule ranging from $23.64 - $31.90 per hour. Starting pay is generally at the entry step of the range.
Application Process
Employment Application Forms may be obtained from the Village website at
www.vernonhills.org
, at the
Village Hall at 290 Evergreen Drive, or the Police Department at 754 Lakeview Parkway.
Applicants with disabilities, who will need accommodations in order to complete any portion(s) of the application, should contact the Human Resources Department.
Applications must be fully complete including sufficient detail to determine if an application meets the specific requirements.
Resumes not accompanied by the completed Village of Vernon Hills employment application will not be considered for employment.
Please submit completed applications to the Human Resources Department at the Village Hall in person, by mail, or by email at
employment@vhills.org
. Please make sure to include the title of the position for which you are applying, in the subject of the email.
Employment applications will be accepted until April 7, 2022 at 5:00 pm CST with the first review of applications scheduled for March 24, 2022.
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