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Grants Specialist I Job opening - Merced County Association of Governments state California ( Job openings )
Merced County Association of Governments , state California
( By Press Release office )
2022-08-11T00:00 - 2022-09-10T00:00 | 12 | 2
Under the direction of the Finance Department, the Grants Specialist I/II performs highly responsible technical, professional, and administrative duties, including but not limited to, writing, coordinating, monitoring, and disseminating information for state, local, federal and foundation grants and compliance. Additional responsibilities include grant research and compliance, planning and reporting, and analysis. Incumbent must be self-motivated, organized, and detail-oriented with the ability to follow each grant from initiation through to completion, assume responsibility for ensuring compliance with all grant requirements, and track each expenditure from appropriation request through reimbursement to final grant report.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform a variety of research, coordination and development activities related to grant development and administration; administer grant funds according to established procedures; prepare and administer grant and loan funded plans and programs; aid member agencies in the development and administration of grant funded programs.
Develops, implements, conducts, and administers a comprehensive grants program to support all program related operations, including but not limited to research and investigation of available grant monies, preparation of grant documents, grant writing, grant administration, establishment of policies and procedures for the Agency regarding grant programs.
Coordinate and conduct research into potential public and private grant and funding sources; research, schedule and prepare project and program grant and loan applications and coordinate the preparation of grant and loan applications with member agency personnel; collaborate with management personnel and member agencies in making recommendations involving potential grant opportunities.
Prepare and file required grant application paperwork and various supporting documents following specific requirements for each grant program; prepare and file grant status reporting, grant modifications, extension requests, closeouts and supporting documents according to established procedures; prepare and file required State and federal reporting according to established procedures.
Prepare and maintain various grant financial records.
Administers grant funding activities by preparing funding applications and determining application requirements, working with project managers and subrecipients to obtain required project data, preparing funding.
Invoice grant expenditures and draw down funds according to established procedures; monitor expenditures against related grants and ensure compliance with grant terms and conditions.
Disseminate grant-related information to management; manage funding allocations for assigned grant and loan programs; work with and oversee the activities of consultants and contractors retained by the Agency.
Communicate with personnel and various outside agencies; respond to questions and concerns from member agencies, outside agencies and the public; provide information as is appropriate and resolve public service issues.
Identifies funding opportunities by researching websites, attending workshops and meetings, and analyzing notifications of available funding.
Analyzes funding sources with respect to Agency’s capital program to determine potential funding opportunities including matching and reporting requirements.
Determines opportunities for reprogramming of capital funding, applies for operating funds and provides training for staff.
Participate in and coordinate special studies and projects as assigned.
Coordinates and prepares for all on-site audits. Participates and conducts audits as required by Department guidelines.
Performs other related work as requested or assigned.
REQUIRED QUALIFICATIONS:
Grants Specialist I
Education and Experience:
Any combination equivalent to: Bachelor’s degree in Business Administration, Public Administration, or a related field and one (1) year of experience or less in grant administration or regional planning programs. May substitute education for greater than one (1) year of experience in a related position.
Grants Specialist II
Education and Experience:
Any combination equivalent to: Bachelor’s degree in Business Administration, Public Administration, or a related field and two (2) years of experience in grant administration or regional planning programs. May substitute education for greater than two (2) years of experience in a related position.
Licenses and other Requirements:
Valid California Class C driver’s license.
Knowledge of:
Principles, practices, and methods of grant administration.
Local, State, federal, corporate, and non-profit grant, and funding sources.
Local government public administration practices, policies, and procedures.
Structure and organization of public sector agencies.
Principles and practices of managing contractors and fund monitoring.
Principles and practices of budget development, implementation, tracking and reporting.
Applicable federal, State, and local laws, codes, and regulations.
Methods and techniques of scheduling work assignments.
Operation of a computer and assigned software.
Research methods and record-keeping techniques.
Basic budgeting practices.
Statistical Analysis.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Oral and written communication skills.
Applicable laws, code, regulations, policies, and procedures.
Interpersonal skills using tact, patience, and courtesy.
Technical aspects of field of specialty.
Modern office practices, procedures, and equipment.
Basic mathematics principles.
Ability to:
Analyze administrative, operational, and organizational problems.
Communicate clearly and effectively, both orally and in writing.
Consult effectively with management and staff.
Identify private, State, and federal funding sources.
Serve as a liaison between various public agencies.
Prepare complete and comprehensive funding applications.
Prepare and maintain various documents and reports related to assigned activities.
Serve as technical resource to administrators, faculty, and personnel.
Interpret, apply, and explain applicable laws, codes, rules, and regulations.
Read, interpret, and record data accurately.
Work independently and as part of a team.
Make decisions within established guidelines.
Analyze complex issues and develop and implement appropriate responses.
Operate a variety of office equipment including a computer and assigned software.
Maintain records and files.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and timelines.
Plan and organize work.
Perform mathematical calculations quickly and accurately.
WORKING CONDITIONS:
Work Environment:
Indoor/Office environment.
Constant interruptions.
Driving a vehicle to conduct work.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing and speaking to exchange information and make presentations.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting or standing for extended periods of time.
Bending, kneeling, and crouching to retrieve files and materials.
Reaching overhead, above the shoulders and horizontally to retrieve files and materials.
Lifting, carrying, pushing, and pulling moderately heavy objects.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed.
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