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Finance Coordinator – Accounts Receivable Licensing Job opening - Waukegan state Illinois  ( Job openings )

Finance Coordinator – Accounts Receivable Licensing Job opening - Waukegan state Illinois ( Job openings )

Waukegan , state Illinois ( By Press Release office )
2022-03-18T00:00 - 2022-04-17T00:00 | 18 | 2
   CLASS TITLE:
   FINANCE COORDINATOR – ACCOUNTS RECEIVABLE & LICENSING
   DEPARTMENT: 
   Finance
   FLSA STATUS: 
   Non-Exempt
   UNION STATUS: 
   Non-Union
   PAY GRADE: 
   Tier VII
   NORMAL WORKING 
   HOURS: 
   Monday through Friday 8:00 am to 5:00 pm       
   WORKING AVAILABILITY: 
   Monday through Friday 7:00 am to 6:00 pm  
   DISTINGUISHING FEATURES OF CLASS:
       
   Ability to exercise discretion regarding confidential information and process financial transactions in compliance with policies and procedures. Knowledge of data entry, bookkeeping and procedures specifically in the area of accounts receivables and collections. Prepare accurate statements, reconciliations, reports and required filings.
   SUPERVISION RECEIVED:
     
    
   Works under the direction of the Staff Accountant – Accounts Receivable and Licensing.
   SUPERVISION EXERCISED:
   None
   ESSENTIAL JOB DUTIES:
       
       
   The following essential job duties performed under the supervision of the Staff Accountant.
   Receive visitors, calls and emails at the Finance Department’s Licensing front desk by greeting, welcoming, directing and announcing them appropriately. Provide basic and accurate information in-person and via phone / email. 
   Accept, facilitate the internal workflow, and ensure appropriate and accurate invoicing and issuance of licenses and permits including, but not limited to: general business licenses, daycare licenses, rental licenses, liquor licenses, raffle permits, solicitor permits, and special event permits.  Maintain licensing and permitting records in accordance with current City policies and procedures.
   Administer miscellaneous accounts receivable invoicing and payments; update client payment records; answer customer inquiries; and, research and handle customer charge-backs, returns, bad checks, and unbilled accounts.
   Maintain the locally collected tax database (Food & Beverage, Hotel & Motel, Push Tax); verify the timely and accurate calculation of tax returns submitted including calculation of penalties and interest if applicable; contact potential taxpayers to educate them concerning locally collected tax and to collect the tax that is due to the City.
   Daily balancing involves daily cash reconciliation for all City Departments. This includes adjustments and transaction maintenance as needed to report funds to the correct GL. This helps the Finance Department close out each month’s financials for the entire City.
   Serve as back-up to finance staff as needed; Perform other tasks as assigned. Work with other departments to continuously identify opportunities for process improvements. 
   Please take notice that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
   KNOWLEDGE, SKILLS AND ABILITIES:
   The incumbent must possess the following knowledge, skills and abilities in order to successfully perform the essential job duties. 
   Must be a problem solver and able to respond to unexpected event emergencies by swiftly analyzing a situation and acting accordingly.
   Keeps Management informed of operational efficiencies and potential problems.
   Requires the ability to work with all levels, both within the City departments and outside sources such as business owners, event coordinators, and other government agencies, etc.
   Requires determination, attention to detail, and the ability to interpret information to provide insight on operational efficiencies and potential problems. 
   Ability to read, interpret, and work from emails.
   Accountability: Adhere and support City Ordinances and policies.
   Previous experience in finance, accounting, cash handling and / or cash balancing experience.
   Must have superior spreadsheets skills and above average knowledge of Microsoft Office.
   Demonstrated the ability to manage projects, and work well in a team setting. 
   Prioritizes key tasks and working multiple events in a fast-paced environment with uncompromising deadlines.
   Professional attitude and appearance with strong customer service skills.
   TOOLS AND EQUIPMENT:
   The following list of tools and equipment is a representative but not necessarily all-inclusive inventory of items needed to successfully perform the essential job duties.
   Standard office equipment
   Personal Computer
   Telephone
   Photocopy machine
   Folding machine
   Printer
   Laminator
   Smart Safe
   Fax machine
     
   PHYSICAL DEMANDS:  
   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job duties   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
   Sitting  
       
   80% performing office equipment functions
   Standing  
       
   15% interacting with co-workers to fulfill daily functions
   Bending
       
   5% bends, kneels, crouches, and lifts objects
   WORK ENVIRONMENT:  
   The work environment characteristics described here are representative of those an employee encounters while performing the essential job duties.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
   Sitting, standing, and bending at a desk in a climate controlled office environment to perform daily work functions
   MINIMUM REQUIREMENTS:
   The incumbent must possess the following minimum requirements in order to successfully perform the essential job duties.
   Education – Associates Degree in Business Administration, Finance, Accounting or related field.  Microsoft certification strongly preferred.  
   Experience – 2-5 years’ proven work experience performing customer service, cash handling, accounts receivables or other accounting related functions in an office environment. Familiarity with Microsoft Excel, Word, Outlook and accounting software such as QuickBooks. 
   Ability to successfully pass a pre-employment assessment exam.
   SALARY/HOW TO APPLY:
   Starting salary is $54, 372 per year.  If interested in this position, please submit your resume and cover letter on or before Friday, April 1, 2022 to jobs@waukeganIL.gov.   Please indicate
   Finance Coordinator- AR & Licensing
   in the subject line.  
   The City of Waukegan is an Equal Opportunity Employer
   



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Tags:
opening . Licensing . Receivable . Accounts . Coordinator . Finance . Waukegan . state . Illinois . openings .
Coordinator . Receivable . Licensing . Accounts . Waukegan . Illinois . openings . Finance . opening . state .
https://thepressreleaseengine.com/Finance+Coordinator+–+Accounts+Receivable+Licensing-Job-id2022-4823-139
opening ; Licensing ; Receivable ; Accounts ; Coordinator ; Finance ; Waukegan ; state ; Illinois ; openings ;
Coordinator ; Receivable ; Licensing ; Accounts ; Waukegan ; Illinois ; openings ; Finance ; opening ; state ;
openings Illinois state Waukegan Finance Coordinator Accounts Receivable Licensing opening
state opening Finance openings Illinois Waukegan Accounts Licensing Receivable Coordinator