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Department Administrative Assistant Job opening - McFarland state California ( Job openings )
McFarland , state California
( By Press Release office )
2022-01-27T00:00 - 2022-02-26T00:00 | 34 | 2
CITY OF MCFARLAND
DEPARTMENT ADMINISTRATIVE ASSISTANT
Salary Range: $1,343.20-$1,719.20 Bi-Weekly/Full-Time
Posted: December 2, 2021
JOB DESCRIPTION
The Department Administrative Assistant will provide administrative and operational support for the public works, human resource, finance, and community development departments. This position will be supervised by the public works director and all work will be coordinated through the department heads and the public works director.
The ideal candidate must be a quick learner, very experienced, and bring a high-level of professionalism and attention to detail, as he/she will handle a wide range of administrative responsibilities. The person must be flexible and will take an active interest in all aspects of the work. He/she must be able to work both independently, as well as under close supervision.
JOB DUTIES
Perform receptionist duties; answer the telephone and provide general assistance and information to the public and internal customers regarding department policies and procedures as required.
Type, proofread, and process a variety of documents, including general correspondence, memos, and statistical charts from rough draft; transcribe from Dictaphone recordings, or verbal instruction.
Perform a wide variety of general clerical work including the maintenance of records, verifying accuracy of information, researching discrepancies, and recording information.
Copy, sort, collate and staple a variety of documents, reports and correspondence.
Open, sort and distribute mail.
Organize community events and workshops.
Assist Public Workers Direct and Public Works Supervisors.
Use standard computer office software and equipment including word processing and spreadsheet packages.
Prepare requisitions and purchase orders.
Performs related duties as assigned
MINIMUM QUALIFICATIONS
Knowledge of
- Modern office practices, procedures, and method; Standard office equipment such as telephone, personal computer, printer, typewriter, copier, electronic mail, calculator, fax, shredder, and other standard office equipment; Computer software such as word processing, various database, and spreadsheet calculations; Receptionist and telephone techniques; Proper English usage, spelling, grammar, and punctuation including basic mathematics; Basic methods and procedures of purchasing.
Ability to
- Learn to operate photocopy, offset, and related duplicating machine and folding, collating, cutting hole punching equipment as required and use a postal manual, scale, and metering machine; Operate a personal computer and related equipment; Type or use word processing to produce clear, clean, accurate documents in a timely manner.
Deal tactfully and courteously with the public and city staff; Perform clerical and record keeping duties; Communicate effectively, both oral and in writing; Understand and carry out oral and written direction; Establish and maintain effective work relationships with those contacted in the course of work; Maintain a regular and reliable level of attendance.
Licenses and Certificates
-Typing certificate for 35 WPM. Possession of or ability to obtain a valid California Driver’s License may be required.
Physical Abilities and Work Environment
-While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is required to; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. May be expected to lift and move containers weighing up to 25 lbs. Specific vision abilities by this job include close vision, color vision, and the ability to adjust focus. Occasionally set up graphics, tables, and chairs for meetings.
Other
-Bilingual fluency in English and Spanish is desirable.
EDUCATION AND EXPERIENCE
Any combination of experience and education that would be likely to provide the required knowledge, skills, and abilities could be qualifying, as determined by the City. A typical way to obtain the knowledge, skills, and abilities is:
Experience-One year of experience providing general office support duties.
Education-High school Diploma or Equivalent. Specialized course work in office practices such as computer software packages, typing, filing, and bookkeeping is desirable.
ACKNOWLEDGEMENT:
A Review of this position has excluded the marginal functions of the position that are incidental to the performance of essential job duties. The duties and responsibilities and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the knowledge, skills, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels required for this position.
HOW TO APPLY
To be considered for this opportunity, please submit a completed on-line City employment application to Human Resources Office. This position will remain open until filled. Applications are accepted via mail, electronic mail on online submission. Please visit City website for application link. If you need special assistance with the recruitment process, please contact Human Resources at (661) 792-3091.
Mail Address: Attn: Human Resources, 401 West Kern Ave, McFarland, Ca. 93250 Electronic mail:
mgarza@mcfarlandcity.org
or apply online @
www.mcfarlandcity.org
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