Local Job
Clerical Technician Job opening - Waukegan state Illinois ( Job openings )
Waukegan , state Illinois
( By Press Release office )
2022-05-20T00:00 - 2022-06-19T00:00 | 20 | 2
CLASS TITLE:
Clerical Technician Central Records
DEPARTMENT:
Police Records and Traffic
FLSA STATUS:
Non- Exempt
UNION STATUS:
SEIU
PAY GRADE:
N/A
NORMAL WORKING HOURS:
Typically, Monday through Friday 8:00 am – 5:00 pm. Schedule may vary based on needs of the City.
DISTINGUISHING FEATURES OF CLASS:
Performs routine and some complex clerical and customer service work for the Police Records/Traffic Division in the areas of division reports, data entry, process insurance requests, conduct record checks, consolidate records, prepare court cases for court, and other duties as assigned.
SUPERVISION RECEIVED:
Works under the direction of the Traffic Commander and Records Supervisor.
SUPERVISION EXERCISED:
None
ESSENTIAL JOB DUTIES:
The essential job duties below are equally of importance and must be performed in order for the incumbent to be successful. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prepares court cases for court.
Performs data entry and accesses reports and documents from archives and microfilm areas.
Handles insurance requests.
Works with customers daily.
Delivers, sorts and distributes mail to the Clerk’s Office.
Count and balance cash drawer.
Perform customer service at the front counter.
Conduct Record checks.
Count and record bond money.
Process DUI paperwork, insurance requests.
Data entry of parking, traffic and compliance tickets, vehicle seizures and vehicle immobilization boots.
Completes division reports.
Clerical support for parking and seizure hearings.
Run notices for overdue fines.
Please take notice that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
KNOWLEDGE, SKILLS AND ABILITIES:
The Clerical Technician must possess the following knowledge, skills and abilities in order to successfully perform the essential job duties.
Ability to record subject and numeric data accurately.
Good customer service skills.
Ability to operate a calculator.
Ability to operate a personal computer keyboard.
Must have good written and verbal skills.
Good knowledge of Microsoft Word, Excel and spread sheets.
Ability to learn Cardinal Ticket Trak, Cayenta and other computer systems used by the department.
Ability to learn general system reports and new computer software as necessary.
Ability to maintain confidentiality of the department.
Extensive knowledge of the policies and procedures of the office of assignment.
Ability to establish and maintain effective working relationships with other employees, supervisors and the general public.
TOOLS AND EQUIPMENT:
The following list of tools and equipment is a representative, but not necessarily all-inclusive, inventory of items needed to successfully perform the essential job duties.
Personal computer, calculator, telephone, facsimile machine, photocopy machine, laminator, printer, microfilm, LEADS machine, and document scanner.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Regularly (>80% of the day) sitting at the counter performing customer service duties.
Frequently (20% of the day) walking to the copier, or file and access archives and microfilm records.
Frequently (30% of the day) sitting at the desk doing daily tasks and adjusting eye focus.
Occasionally, (10% of the day) bends, kneels, crouches or lifts objects.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Regularly (30% of the day) sitting at a desk in a climate controlled office doing daily work.
Regularly (60% of the day) sitting or standing at the counter doing customer service and data entry.
Regularly (30% of the day) walking and using stairs to gain access to the work area and to files.
MINIMUM REQUIREMENTS:
The incumbent must possess the following minimum requirements in order to successfully perform the essential job duties.
High school diploma or the equivalent.
Type at least 40 WPM.
At least 2 years of clerical experience.
Strong ethical standards to protect confidentiality of the department and customers.
SALARY/HOW TO APPLY:
Starting salary for this position is $42,736. If interested in this position, please submit your resume and cover letter to jobs@waukeganIL.gov on or before the close of business on Friday, June 3, 2022. Please indicate
Clerical Tech- Records
in the subject line.
The City of Waukegan is an Equal Opportunity Employer
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