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Administrative Assistant Job opening - Abilene state Kansas  ( Job openings )

Administrative Assistant Job opening - Abilene state Kansas ( Job openings )

Abilene , state Kansas ( By Press Release office)
2022-01-25T00:00 - 2022-02-24T00:00 | 23 | 1
   Position Title:                     Administrative Assistant
   Position Summary:
           
   The City of Abilene Administration Department is accepting applications for a full time Administrative Assistant.
    
   This is a non-exempt position under FLSA. This position performs a variety of secretarial and administrative duties. Strong record keeping, organizational, communication, and public relation skills are required, along with the ability to adapt to a variety of changing daily tasks.
   How to Apply:
                Complete On-Line Application at 
   https://www.abilenecityhall.com/jobs.aspx
   Date Closed:
                 Friday, February 11, 2022
   Hours:                        
   M-F 8:00 am – 5 pm
   Wage Range:
                $17.84 - $24.10 per hour – based on Qualifications and Experience
   The City of Abilene conducts background checks and drug screening on all potential candidates.
   The City of Abilene is an Equal Employment Opportunity Employer.
   Department
                            Administration
   Reports To
                             City Manager
   FLSA Status                        
   Non-Exempt 
   Retirement                          
   KPERS
   Job Description
   :  
   This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.
   Essential Job Functions:
   Answer and collect information and record all incoming correspondence by telephone, as well as walk in visitors and relay this accurately to appropriate staff members;
   Compiles and track records and information for all City Boards & Commissions;
   Administer applications & correspondence for appointments to City Boards and Commissions; 
   Complete finish preparations, such as typing, copying and mailing of project documents, permits and any other related information to contractors and suppliers;
   Organize and maintain various internal records and correspondence for all city departments; including but not limited to utility billing, inspection, permits, and licensing;
   Assist City Manager, City Clerk, Finance Director, Community Development Director and City Inspector with researching and producing data for internal project planning;
   Answer public inquiries regarding City programs, complaints, activities and functions and relay information to the appropriate person or department;
   Enter and upload data into MuniLogic – permit and licensing software
   Assist with updating/maintaining City website
   Fill in at Front Desk/Utility billing when necessary, including answering incoming phone calls and covering in absences
   Ancillary Job Functions:
   Assists other departments as the need arises;
   Performs other duties as deemed necessary or assigned;
   Education and Experience:
    
   A high school diploma or GED is required. Additional education past high school is preferred.
   Knowledge, Skills, and Abilities:
    (Not all inclusive)
   A thorough knowledge of office procedures, formatting correspondence and computer applications is required.  This employee must be able to operate computers, telephone systems, and other office equipment.  The ability to read and interpret reports, manuals, and written instructions.  Strong oral and written communication, organizational, and public relation skills are required. This position requires keeping up to date with rapidly changing state of the art technology and having the ability to use and implement technology in the provision of city services.  Problem solving is a factor in this position. This employee makes decisions about prioritizing daily work assignments. Timeliness and accuracy are critical in balancing the various needs within the departments and meeting deadlines.
   Physical Abilities:
    
   Physical activity associated with working in an office setting is required to perform the daily duties of this position.  
   
   



Local Job release information:
Direct link to Job Opening: Click here


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