The Town of Belleair is recruiting for a full-time Accounting Clerk I position to add to the Finance Department Team.  The chosen candidate is responsible for clerical and routine tasks related to administering the monthly utility billing process. Such tasks include, but are not limited to, answering questions about billed consumption and transaction history, accepting and processing payments, updating information as required for each account, ensuring proper billing during changes of tenancy or ownership, keeps records of unpaid balances by account, sends late notices and turn-off notifications to delinquent accounts, sends list of turn-offs to Water Department, administers penalty charges, prepares lien letters, answers lien search requests, administers leak adjustments, coordinates monthly readings with Water Department, and other related tasks. The nature of the duties requires that the person in this position must be able to work under some pressure, with a high level of accuracy, to meet certain deadlines. Furthermore, the duties require that the person in this position stay organized, communicate effectively, and use software tools efficiently. Must be able to remain calm, think clearly and handle varying situations in a professional manner. Greets and interacts with the general public with tact and courtesy. Work requires the use of some independent judgment and initiative within established guidelines and Town policies and procedures.
   Essential Functions Include:
   Prepare and processes monthly bills.
   Apply late charges to past-due accounts.
   Record electronic payments through upload/download of payment information daily, verifying all related accounts are credited correctly.
   Periodically update bank bill pay database by sending scrub files to payment processors.
   Apply utility payments correctly to each account.
   Send late payment notices to past-due accounts.
   Calculate and process for payment the sewer amounts due to Pinellas County for each monthly billing.
   Prepare automated call warning of turn-offs for past-due accounts.
   Send Water Department complete list of turn-offs, notifies Water Department of all customers who need to be turned back on, adds turn on fee for delinquent accounts.
   Pursue collection of delinquent utility accounts, including preparation and mailing of final notices, shut-off and turn-on orders, establishing and monitoring payment schedules, customer follow-up by telephone, account research, preparing liens and write-offs for approval of supervisor; coordinates appropriate action with the Water Department.
   Prepare final billing for changes in ownership and/or tenancy each month.
   Identify and compile list of all meters that require a physical read by the Water Department.
   Enter all special trash ticket charges into Utility Billing.
   Upload all meter reads into Utility Billing Software and Mosaic.
   Identify and resolve any anomalies with the meter reads (i.e. high consumption, zero consumption, negative consumption, etc.).
   Prepare one-time high usage and leak adjustments on an ongoing basis.
   Generate and mail out lien letters for all accounts 60+ days past due exceeding the minimum threshold.
   Verify that all accounts who received lien letters 30 days ago have satisfied their past-due balances. Any that have not must be provided to town clerk to have liens filed.
   Respond to lien search requests.
   Process the monthly billing for all customers and verify that all bills have been calculated correctly
   Approve and send billing to company to be printed and mailed out to each customer.
   Provide all communications received to the appropriate staff member in a timely fashion
   Prepare periodic financial statistical or operational reports as assigned
   Assist in maintaining a daily cash balance and balancing cash-on-hand against receipts
   Prepare deposit of daily receipts as included in the cash drawer
   Keep supervisor informed of all work-related issues and problems that may affect and/or improve the operation of their respective areas
   Strive to maintain an effective working relationship with fellow employees and management
   Demonstrate thorough knowledge and adhere to all established policies and procedures
   Perform other job-related duties as necessary, consistent with the position and needs of the department and town overall.
   

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