Local Job
ASSISTANT CITY CLERK Job opening - City of Palmetto state Florida ( Job openings )
City of Palmetto , state Florida
( By Press Release office )
2022-02-22T00:00 - 2022-03-24T00:00 | 18 | 1
Title:
Assistant City Clerk
Division:
City Hall
Department:
City Clerk
Pay Grade:
114
Starting Salary:
$46,405 annually
FLSA Status:
Exempt
Classification:
Full-Time
General Description:
The purpose of this job within the organization is to assist and coordinate the activities and services of assigned functions and program areas for the City Clerk’s office, outside agencies, and the general public; provide highly responsible staff assistance to City Clerk.
This job works under general supervision, independently developing work methods and sequences.
Duties and Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this job/class. Management may assign additional functions related to the type of work of the job/class as necessary.
Essential Functions:
Prepares agendas and minutes for City Commission, CRA Board, CRA Advisory Board, General Employee’s Pension Board, Police Officer’s Pension Board, Employee Recognition Committee, Citizens Advisory Task Force, and Budget and Charter Review Committees.
Oversees and maintains the city's records and records management according to state requirements; provides information and access to city records to staff and the general public. Includes overall management of record management imaging software.
Maintains accurate cemetery records according to state requirements; improves the cemetery grounds.
Manages and responds to public records requests in accordance with state laws.
Handles a variety of administrative tasks related to City Commission actions such as preparing, distributing, and filing documents following actions.
Acts as the City Clerk in his/her absence.
Additional Duties:
Researches, writes, and updates city ordinances; manages the city’s special event application process.
Creates and maintains the city's emergency management plans – Continuity of Operations Plan (COOP) and Hurricane Plan.
Coordinates and serves as city liaison with County Emergency Operations Center (EOC) preparation plans.
Assists other departments such as customer service on daily operations on occasion.
Performs related work as assigned.
Responsibilities, Requirements and Impacts:
Data Responsibility:
Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.
People Responsibility:
Provides information, guidance, or assistance to people that directly facilitate task accomplishment; may give instructions or assignments to helpers or assistants.
Asset Responsibility:
Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of tasks within the department.
Mathematical Requirements:
Uses basic addition and subtraction, such as making changes or measuring.
Communications Requirements:
Reads professional literature and technical manuals; speaks to groups of employees, other public and private groups; writes manuals and complex reports.
Strong written communication skills including grammatical correctness and the ability to summarize conversations in a clear and concise manner.
Judgment Requirements:
Responsible for the actions of others, requiring the development of procedures and constant decisions affecting subordinate workers, customers, clients, or others in the general public; works in a very fluid environment with guidelines, but with significant variation.
Complexity of Work:
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.
Impact of Errors:
The impact of errors is serious – affects most units in the organization, and may affect citizens.
Physical Demands:
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Equipment Usage:
Handles or uses office machinery, computers, tools, equipment, or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.
Unavoidable Hazards:
None.
Safety of Others:
(Does not include safety of subordinates).
Requires no responsibility for the safety and health of others.
Minimum Education and Experience Requirements:
Requires AA degree; equivalent relevant job experience and high school diploma or some college-level courses may be considered in lieu of AA degree.
Requires 2-4 years of relevant work experience preferably in public sector office, records management, legal, business administrative work, or closely related field.
Knowledge of Florida laws related to public records and local government is preferred.
Special Certifications and Licenses:
Preferred or willing to obtain these licenses upon hire:
•Notary
•Certified Municipal Clerk
Application Process:
Interested candidates should submit a resume and an employment application via email to: City Hall, 516 8th Ave West, Palmetto, FL 34221, ATTN: Human Resources.
Employment applications may be printed from our website at:
www.palmettofl.org
or picked up at the City of Palmetto Human Resource Dept., 5168th Ave. West, Palmetto, Fl.34221.
Resumes will be accepted only with a completed City of Palmetto General Employee Application.
All applications will become public documents under Florida Law.
The City of Palmetto is a DRUG-FREE WORKPLACE. As a condition of employment, all individuals who are offered and accept employment must complete a pre-employment physical, drug screen, and background check.
Duties and Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this job/class. Management may assign additional functions related to the type of work of the job/class as necessary.
Americans with Disabilities Act Compliance:
The City of Palmetto is an Equal Opportunity Employer and Drug Free Workplace. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Palmetto will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
***Please Note: This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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